Start with a sign schedule
Give every sign a reference number and record its location, dimensions and quantity. Separate repeated items from one-off features. Link each reference to the relevant drawing and indicate whether measurements are surveyed or provisional. For phased projects, show which signs belong to each release. A single schedule is easier to maintain than quantities scattered across emails and presentation slides.
Describe appearance and construction
Supply vector artwork where available, colour references, preferred materials and examples of the intended finish. For illuminated signage, explain whether the face, returns or background should light up. State any client-specified electrical components and maintenance access requirements. Do not assume that a visual rendering establishes metal thickness, fixings or electrical design: these need separate agreement.
Make the approval process explicit
Decide whether you need a material sample, a representative letter or a complete prototype. Identify the person authorised to approve it and allow time for comments. The sample should answer a defined question, such as finish appearance or illumination consistency. Keep approved drawings and sample decisions together, with revision numbers, so different suppliers and installation teams work from the same information.
Separate supply, freight and installation
Ask quotations to show what is included in manufacturing, packaging and transportation. Identify the delivery address, unloading arrangements and installation contractor. For rooftop signs and pylons, establish who provides structural design and who checks the support structure. Local permissions and destination-specific requirements must be verified by the responsible project professionals. A supplier's production proposal does not replace that verification.
Compare the same scope
Review quantities, material assumptions, sample costs, exclusions, delivery terms and warranty conditions alongside the price. Ask how changes will be recorded and what information is needed before production can start. Share your brief with Amade to discuss a manufacturing enquiry; provide the project country, schedule and current drawing revision. Delivery dates and commercial terms are established through the project quotation, not through a generic online estimate.